Avalon at Seven Meadows Community Association, Inc. (“Association”) has created this Privacy Policy to inform those concerned with how their personally identifiable information (“PII”) is being used online. PII, as used in US privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read this Privacy Policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your PII for the Avalon at Seven Meadows website.

1. ABOUT OUR WEBSITE
The primary purpose of this website is to provide residents of the Association - homeowners and renters - with information about the neighborhood and a means of communicating with its Board members and management personnel. The web site is not operated for commercial purposes.

2. HOW OUR PRIVACY POLICY WORKS
Your personal data, content, subscriptions, interests, and clicks are all private. The content is not shared for marketing purposes. We do not sell your information to mailing lists, third parties, or allow search engines to access your information.

We reserve the right to change our Privacy Policy at any time. We will give notice of changes to our Privacy Policy on our website and the effective date of those changes. The most current version of the Policy can be viewed by clicking the “Privacy Policy” link at the bottom of this site’s web pages. For new users, the most recent version of the Privacy Policy always applies.

3. INFORMATION
We collect information related to your property from a variety of sources. We collect information including, but not limited to: name, address, e-mail address and telephone numbers directly from you whenever you register at the website to request access to Avalon and to restricted non-public website pages. We use the information collected to process your requests and transactions, and to send you communications.

4. COMMUNICATION
Information and notices related to your property or the “Association” are emailed to you.

5. RETENTION OF INFORMATION
The company that hosts this website may retain some statistical data about your use of this website. You can read their privacy policy here.

If you send us personal correspondence, we may access and collect information specific to you for us to better respond to your inquiry. All of your information is deleted when you cease to be a resident of Avalon at Seven Meadows.

5a. Storage and Access of Communications
We store the content of our website on a third-party server. As such, some information such as population, demographics, etc., may be accessed or viewed by a third-party, web monitoring tools, and IT personnel.

5b. Server Logs and Metrics
Our hosting provider may collect information about visits to the website, including but not limited to: browser used, Internet Server Provider, movements around the website, date/time stamp, URLs from where the user came, the computer’s operating system, the user’s Internet Protocol address, and other usage information.  Such information may be used to diagnose and resolve server problems and analyze trends.

6. THIRD-PARTY USE
a. Contractors or Service Providers
Our website’s functionality depends on third-party service providers, such as web hosting providers, service providers, and web developers. In the course of providing our online services, we grant these providers access to and allow them to obtain user data in order to facilitate usage and servicing of the website (so long as they agree to keep the information confidential).

b. Cookies
Our website does not intentionally use cookies unless you choose to have the website remember your login information.

c. Government Access
We will disclose data about users to the government if required by law.

7. SECURITY
To aid in the protection of your personal data, you should not use our web services on public computers, as they are not secure. Such use may adversely impact the confidentiality and security of your account and personal data.

No data transmitted over the internet is 100% secure and as such, we cannot guarantee the security of your personal data while it is in transmission to us.

a. SSL Encryption
Our website utilizes Secure Socket Layer (SSL) encryption to minimize the chances that personal information will be read as it passes over the Internet. Usage of https on our website helps to prevent unauthorized interception of communications and to protect passwords from unauthorized access.

b. Unforeseen Circumstances
We care about your privacy and strive to always protect your personal information. However, server outages, hacking, malicious interceptions, and other security breaches may occur that are beyond our control.  In these situations, there may be unauthorized access and use of your user data.  Should a breach occur, we will do our best to rectify the situation immediately, but are not liable for the damages or effects of such breaches. We will notify users of a breach within as soon as possible.

8. THE CHILDREN’S ONLINE PRIVACY PROTECTION ACT
Our website complies with the Children’s Online Privacy Protection Act. Use of all web pages within this website is restricted to users 18 years of age or older. By using this website and any of its affiliated services, you represent and verify that you are age 18 or older.

We do not knowingly collect or use information from children under the age of 13. If we are made aware that we have collected PII for a child under 13, that information will be deleted.

© 2021 Avalon at Seven Meadows CAI